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Hosted Exchange

Cloud email MS Exchange with advanced security capabilities. Rent the e-mail server or select the necessary number of mailboxes.

Cloud email for business

Cloud-based email hosting service offers many features including task manager, calendar and contacts sharing. There is no need to worry about administration – you get a ready-to-use solution that is easy to set up and scale.

Depending on your tasks, you can rent mailboxes (SaaS) or a mail server for the entire organization (IaaS).
Service
Mailbox rental
Cost
from 1,84$ per month

Cloud constructor




Corporate email – options for implementation

Mailboxes rental (SaaS) Microsoft Exchange Server rental (IaaS)
No server maintenance and support required Complete control over the number and size of employee mailboxes
Out-of-box solution, no setup required Integration with Active Directory
Predictable cost; mailbox size up to 100 GB The server can be placed in a secure circuit.
In this case it is possible to use the server for working with sensitive data.



Hosted Exchange – features included

  • Microsoft Exchange Mailbox
  • Mailbox sizes 1Gb, 2Gb, 10Gb, 20Gb and 50Gb available for choice
  • Antispam and anti-virus protection
  • Connecting and primary setting
  • Automatic Backup
  • Self-service management panel




Cloud-based Email Service - Benefits for Business

  • Full-featured mail server with no investments.
  • Integration with Active Directory.
  • Convenient working environment – synchronize your mail, tasks, calendars and contacts with your PC and mobile devices.
  • SPAM and anti-virus protection.
  • Information is securely stored in the cloud (Tier III Data Centers) and transmitted via a secure SSL connection.
  • Legal and financial guarantee of availability of your business mail according to the SLA agreement is 99.982%.


Why trust Cloud4U
15 years in cloud computing
Since 2009 the company successfully operates in the gllobal market.
Reliable infrastructure
4 TIER III data centers, Enterprise level hardware and software: HP, Cisco, Juniper, NetApp, VMware, Veeam, Microsoft, etc.
SLA 99.982%
Optical ring, MetroCluster and redundancy mechanisms guarantee fault tolerance of services up to SLA 99.99%.
Transparent Billing Options
Hourly billing and pay-as-you-go allow you to pay only for the resources consumed.
Geo-Distributed Backup
Automatic backup (14 restore points) in a separate remote data center.
Flexible scalability
You can add and reduce the amount of resources without need to contact technical support service.
24/7 technical support
If any technical issue occur, our team of support experts is available round-the-clock, response time is 10 minutes.
Partner Program
Revenue of up to 40% per contract. White Label is available.


How it works?

How to access Exchange corporate mail?

Mailboxes are accessed via the Microsoft Exchange Server mail service. It is familiar to most Microsoft Outlook users. It is also possible to access mail through the web interface (Outlook Web App).

Outlook Web App

Mailbox Management

The entire list of tasks for creating mailboxes, configuring them etc. are provided by Cloud4U IT-specialist. To do this, simply contact our support team using the ticket system.

Billing

You only pay for used mailboxes at the end of the month, based on the postpaid model.


FAQ

How can I use cloud e-mail for business?

You can get any number of mailboxes and distribute them among your employees, or rent a whole mail server. Employees can manage their email, calendar, contacts and tasks from a single mailbox using the familiar Outlook program.

Why use corporate mail?

Corporate mail is an excellent tool for business, allowing you to correspond with partners and collegues, attract new clients, exchange important information, manage data flows, separate official and personal correspondence of employees, etc. In addition, it is the identifier of your company thanks to its end - the name of the organization or website instead of the mail service.

Free mail services do not have necessary business functionality and are not so reliable in terms of cybersecurity. Organizing your own mail server is a better option, but it requires specific knowledge and skills, expenses on hardware, as well as regular maintenance and support.

It is much easier to choose mail server hosting. Organization of corporate mail based on Microsoft Exchange Server is available even to small businesses.

Microsoft Exchange for business, offered by Cloud4U, is protected from viruses and spam, allows using mail from any device; fully integrates with other Microsoft applications allowing you to monitor and control employee workload via shared access to the calendar and tasks. Microsoft Exchange is a powerful and flexible tool for business.

Why Microsoft Exchange server rental is beneficial?

Mail server in the cloud is a convenient and secure e-mail service for companies. Renting a mail server allows you to create a single IT environment and organize teamwork from any device: office or home PC, laptop, tablet, smartphone.

Corporate email service provides a wide range of storage options, so that administrators can allocate large mailboxes to users at no extra cost. Create 1000 mailboxes in minutes is real! It is just as easy to perform administration based on roles and delegate individual administrative tasks to users.

Why rent mailboxes? 

This is a convenient solution for companies, which do not need the entire server functionality. You just rent the necessary number of mailboxes up to 100 GB in the cloud and start using them immediately, without the need for time-consuming configuration and technical expertise.

Protection and backup will ensure the confidentiality of corporate information, as well as its constant availability. Antispam and antivirus provide safe and convenient work with corporate data.


What is Microsoft Exchange?
Microsoft Exchange is a email server and calendar server developed by Microsoft. It runs exclusively on Windows Server operating systems. Microsoft Exchange is designed for organizations and provides features for managing email and calendars. It also supports shared mailboxes, delegated access, and ensures a high level of security and collaboration.
What are the system requirements for Microsoft Exchange?

The system requirements for Microsoft Exchange can vary depending on the version and deployment model you choose. Here are some general guidelines for the most recent version, Microsoft Exchange Server 2019:

  • Operating System: Windows Server 2019 or Windows Server 2016
  • Processor: 2.3 GHz or faster, 64-bit
  • Memory: Minimum 8 GB RAM, recommended 16 GB or more depending on the number of users and mailbox size
  • Hard Disk: Minimum 30 GB of available space for the operating system and Exchange Server installation, plus additional space for mailbox databases and log files
  • Display: Minimum 1024 x 768 resolution
  • .NET Framework: .NET Framework 4.8 or later
  • Active Directory: Windows Server 2012 or later, with the forest and domain functional levels set to Windows Server 2012 or later
  • Network: Gigabit Ethernet or faster, with low latency and high availability
  • Browser: Internet Explorer 11 or later, Microsoft Edge, or other modern web browsers
  • Other software: Microsoft Office Outlook 2013 or later, or other email clients that support Exchange Server

It's important to note that these are just general guidelines, and the actual system requirements for your deployment may vary depending on factors such as the number of users, mailbox size, and usage patterns. You should consult the Microsoft documentation and work with a qualified IT professional to determine the optimal system requirements for your specific deployment scenario.

Additionally, if you choose to deploy Microsoft Exchange in the cloud as a service (Exchange Online), the system requirements will be different, as you will not need to manage the underlying infrastructure. Instead, you will need to ensure that your devices and network meet the requirements for accessing Exchange Online, such as having a supported web browser and sufficient internet bandwidth.

What are the licensing options and costs for Microsoft Exchange?

Microsoft Exchange offers several licensing options to fit the needs and budget of businesses of all sizes. Here are some of the most common licensing options and their associated costs:

  1. Server Licenses: Microsoft Exchange Server requires a server license for each physical server that runs the software. There are two types of server licenses: Standard and Enterprise. The Standard edition supports up to five mailbox databases per server, while the Enterprise edition supports up to 100 databases per server. The cost of server licenses depends on the version and edition of Exchange Server, as well as the number of servers you need to license.
  2. Client Access Licenses (CALs): In addition to server licenses, each user or device that accesses Exchange Server requires a CAL. There are two types of CALs: User CALs and Device CALs. User CALs allow a single user to access Exchange Server from any device, while Device CALs allow any number of users to access Exchange Server from a single device. The cost of CALs depends on the version and edition of Exchange Server, as well as the type and quantity of CALs you need.
  3. Exchange Online: Microsoft also offers Exchange Online as a cloud-based service. Exchange Online is available as a standalone service or as part of Microsoft 365 (formerly Office 365) plans. The cost of Exchange Online depends on the plan you choose and the number of users you need to license.
  4. Hybrid Deployments: If you want to combine on-premises and cloud-based deployments, you can use a hybrid deployment model. Hybrid deployments require both server licenses and CALs for on-premises servers, as well as Exchange Online licenses for cloud-based mailboxes.

The cost of Microsoft Exchange licensing can vary widely depending on the licensing option, version, and edition you choose, as well as the number of servers, users, and devices you need to license. You should consult the Microsoft pricing website or work with a qualified IT professional to determine the optimal licensing options and costs for your specific deployment scenario.

How does Microsoft Exchange compare to other email and collaboration platforms?
Microsoft Exchange is a popular email and collaboration platform that offers robust functionality, scalability, and security. Compared to other email and collaboration platforms, Microsoft Exchange stands out for its seamless integration with other Microsoft products, such as Office and SharePoint. This can provide additional productivity benefits and streamline collaboration processes. However, Microsoft Exchange may come with a higher cost and require more technical expertise to deploy and manage compared to some other email and collaboration platforms. Additionally, some businesses may prefer alternative platforms that offer different features or user experiences. Ultimately, the choice of email and collaboration platform depends on the specific needs and resources of the business. It's important to carefully evaluate the available options and consider factors such as functionality, cost, scalability, security, and integration with other tools and systems.
What are the benefits of using Microsoft Exchange for my business?

Microsoft Exchange offers numerous benefits for businesses, including enhanced security features, improved performance, and seamless integration with modern cloud technologies. Key advantages include:

  1. Advanced Security: Protects against spam, malware, and data loss with features like anti-malware filtering, data loss prevention, and multi-layered security.
  2. Reliability: Ensures 99.9% uptime with financially-backed service level agreements and premier disaster recovery capabilities.
  3. Accessibility: Provides anywhere access to email, calendar, and contacts across devices, ensuring business continuity even in the face of disruptions.
  4. Ease of Use: Offers user-friendly interfaces, intuitive email commands, and smart search functions, reducing the need for IT support.
  5. Scalability: Allows for flexible deployment options, including hybrid solutions, and automatic updates to prevent storage space issues.
  6. Compliance: Meets major personal information and confidential data protection standards, ensuring data security and compliance.
  7. Integration: Seamlessly integrates with Microsoft Outlook, SharePoint, and Skype for Business, enhancing collaboration and productivity.
  8. Cost Control: Offers cost-effective solutions with flexible pricing plans and the ability to increase or decrease users as needed.
  9. Customization: Enables customization with web-based apps and a single, easy-to-use administration interface.
  10. Support: Provides 24/7 IT-level phone support and access to best practices, tools, and resources through Microsoft FastTrack for Microsoft 365.

By leveraging these benefits, Microsoft Exchange helps businesses improve communication, collaboration, and productivity while ensuring data security and compliance.

How does Microsoft Exchange integrate with other Microsoft products, such as Office and SharePoint?
Microsoft Exchange integrates seamlessly with other Microsoft products, enhancing collaboration and productivity across the suite. Key integrations include:SharePoint Integration:Site MailboxesOffice Integration:OutlookSkype for Business Integration:Server-to-Server AuthenticationThese integrations enhance the overall Microsoft ecosystem, providing a cohesive and powerful suite of tools for businesses and organizations.
What are the scalability and availability features of Microsoft Exchange?

Microsoft Exchange includes several scalability and availability features to ensure that businesses can handle growing email volumes and minimize downtime. These features include:

  1. Database Availability Groups (DAGs): DAGs allow multiple copies of mailbox databases to be maintained on different servers, providing automatic failover and redundancy in case of a server outage.
  2. Load balancing: Exchange Server can be configured to distribute incoming email traffic across multiple servers, improving performance and ensuring that no single server becomes a bottleneck.
  3. Site resilience: Exchange Server can be deployed across multiple sites or datacenters, providing disaster recovery and business continuity capabilities.
  4. Public folders: Public folders can be used to store shared content and provide access to large groups of users, reducing the load on individual mailboxes.
  5. Online mode: Exchange Online, the cloud-based version of Exchange Server, provides automatic scalability and high availability without the need for additional hardware or infrastructure.
How secure is Microsoft Exchange, and what measures are in place to protect my data?

Microsoft Exchange is designed with robust security measures to protect your data. Key features include:

  1. Multilayered Protection: Exchange uses real-time antispam and multi-engine antimalware protection to eliminate threats before they reach your corporate firewall.
  2. Data Encryption: Advanced encryption protocols, including AES-256, are used to protect data both at rest and in transit. This ensures that data remains secure even during transmission.
  3. Access Control: Microsoft assumes all customer data includes personal data and applies appropriate safeguards without accessing the data to verify its content. Data isolation techniques separate cloud tenants, ensuring customers can only access their own data.
  4. Compliance and Certifications: Microsoft regularly undergoes audits for compliance with external regulations and certifications, such as ISO 27001 and 27701, to ensure the highest standards of data protection.
  5. Data Loss Prevention: Exchange includes features like data loss prevention (DLP) to identify and monitor sensitive information, such as private identification numbers and credit card numbers.
  6. Information Rights Management: Exchange supports Information Rights Management (IRM) to control who can access, forward, print, or copy sensitive data within an email.
  7. Auditing and Reporting: Exchange provides auditing solutions to track changes made to your configuration and mailbox access, ensuring transparency and accountability.
  8. Global Network of Datacenters: Exchange Online Protection runs on a worldwide network of redundant datacenters, ensuring 99.999% network uptime and automatic routing of email messages to another datacenter in case of an outage.

These measures ensure that Microsoft Exchange provides a highly secure environment to protect your data and maintain compliance with regulatory requirements.

What are the backup and disaster recovery options for Microsoft Exchange?

Microsoft Exchange provides several backup and disaster recovery options to help businesses protect their data and ensure business continuity in case of unexpected events. Here are some of the key options:

  1. Native backup and recovery tools: Exchange Server includes native backup and recovery tools, such as the Windows Server Backup and the Exchange Management Shell, to help administrators perform regular backups and restore data in case of a failure.
  2. Third-party backup solutions: There are several third-party backup solutions available that can provide additional functionality and flexibility for backing up and restoring Exchange data.
  3. Database Availability Groups (DAGs): DAGs provide automatic database-level recovery and high availability by maintaining multiple copies of mailbox databases on different servers.
  4. Lagged database copies: Lagged database copies provide a delayed copy of mailbox databases that can be used to recover data from a specific point in time.
  5. Exchange Online Protection (EOP): EOP provides cloud-based email protection and continuity, allowing businesses to access their email even if their on-premises Exchange Server is unavailable.
  6. Microsoft 365 backup and recovery: Microsoft 365 provides backup and recovery options for Exchange Online data, including point-in-time restoration and data retention policies.

By implementing these backup and disaster recovery options, businesses can ensure that their Exchange data is protected and can be quickly recovered in case of a failure. It's important to regularly test backup and recovery processes to ensure they are working properly and to make any necessary adjustments.

How do I migrate my existing email system to Microsoft Exchange?

Migrating your existing email system to Microsoft Exchange can be done using various methods. Here are some unique approaches to consider:

  1. IMAP Migration: Utilize the Internet Message Access Protocol (IMAP) to migrate user email from systems like Gmail, Exchange, Outlook.com, and other IMAP-enabled email systems to Microsoft Exchange. This method selectively migrates items from users' inbox and other mail folders that support IMAP migration.
  2. CSV File Migration: Create a CSV file containing email addresses, usernames, and passwords for the mailboxes you want to migrate. This allows for a controlled migration process, giving you flexibility and customization options. 
  3. Microsoft Tools and Services: Leverage Microsoft's tools and services like FastTrack and Data Migration to plan and execute the migration. FastTrack specialists can provide guidance and support throughout the process, ensuring a smooth transition to Microsoft Exchange.

Remember to assess your current environment, understand the number of mailboxes, their sizes, and any unique features like public folders. This information will help you choose the most suitable migration method 

 

 

Can I use Microsoft Exchange on-premises, in the cloud, or as a hybrid solution?

You have the flexibility to use Microsoft Exchange on-premises, in the cloud, or as a hybrid solution. Here's a unique breakdown of each option:

  1. On-Premises: With an on-premises deployment, you host and manage your Exchange server infrastructure within your organization's data center. This option provides complete control over your email system, allowing you to customize and tailor it to your specific needs. However, it requires significant hardware, software, and maintenance investments.
  2. Cloud: Microsoft offers Exchange Online as part of their cloud-based Microsoft 365 suite. With a cloud deployment, you can access Exchange services over the internet without the need for on-premises infrastructure. This option provides scalability, reliability, and automatic updates, reducing the burden of maintenance and hardware costs. It also offers seamless integration with other Microsoft 365 services.
  3. Hybrid: A hybrid deployment combines both on-premises and cloud environments, allowing you to leverage the benefits of both. This option is suitable for organizations that want to gradually transition to the cloud or have specific requirements that necessitate a hybrid setup. It enables you to have a unified email system, with some mailboxes hosted on-premises and others in the cloud. Hybrid deployments offer flexibility, coexistence, and seamless migration capabilities.

When deciding which deployment option is best for your business, consider factors such as your organization's size, budget, security requirements, and long-term goals. It may be beneficial to consult with IT professionals or Microsoft experts to assess your specific needs and determine the most suitable approach.

 

How does Microsoft Exchange support mobile devices and remote access?

Microsoft Exchange supports mobile devices and remote access through various features and protocols, including:

  • ActiveSync: Allows mobile devices to synchronize email, calendar, contacts, and tasks with Exchange Server.
  • Outlook Web App (OWA): Provides web-based access to email, calendar, and contacts from any device with a web browser.
  • Exchange ActiveSync (EAS): Allows mobile devices to access email, calendar, and contacts through a secure connection to Exchange Server.
  • Remote PowerShell: Enables administrators to manage Exchange Server remotely using PowerShell commands.
  • Outlook Anywhere: Provides remote access to Exchange Server using the Outlook client over the Internet.

These features and protocols allow users to access their email, calendar, and contacts from anywhere, using a variety of devices and platforms, while also providing secure and reliable access to Exchange Server.

What are the long-term costs and maintenance requirements for Microsoft Exchange?

The long-term costs and maintenance requirements for Microsoft Exchange can vary based on several factors, including the size of the organization, the deployment model, and the level of customization and integration with other systems.

Some of the ongoing costs and maintenance requirements for Microsoft Exchange include:

  • Licensing fees: Microsoft Exchange requires client access licenses (CALs) for each user or device that accesses the server. The cost of CALs can add up over time, especially for larger organizations.
  • Hardware and infrastructure costs: On-premises deployments require servers, storage, and networking equipment, which can be expensive to purchase, maintain, and upgrade.
  • Software updates and upgrades: Microsoft releases regular updates and upgrades for Exchange Server, which can require time and resources to install and test.
  • Backup and disaster recovery: Implementing and maintaining backup and disaster recovery solutions for Exchange Server can be complex and time-consuming.
  • Technical support: Technical support and maintenance services can be expensive, especially for organizations that require 24/7 support or have complex environments.

It's important to carefully evaluate the long-term costs and maintenance requirements of Microsoft Exchange before making a deployment decision, and to plan for ongoing maintenance and support to ensure the availability and reliability of the system.

You can find answers to your questions in our Knowledge Base. If you can't find an answer to your question, ask our consultants using the online chat or send a request using the support ticket system

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