Nextcloud Enterprise File Sync and Share Service
Cloud File Storage
Cloud File Storage is a SaaS solution: a synthesis of Cloud4U's fault-tolerant cloud platform and
NextCloud's open source software product.
The solution is an alternative to the usual corporate storages such as Google Drive, Dropbox, Hetzner Storage Share, but significantly surpasses them in terms of information security due to the use of built-in encryption and control mechanisms. The file storage can be used as a network disc.
Operating protocols: FTP, SFTP, FTPS, SCP, Samba/CIFS, BorgBackup, Restic, Rclone, rsync over SSH, HTTPS, WebDAV.
NextCloud Interface
Usage Scenarios
- Access corporate data anywhere
- Collaboration
- Migrating to NextCloud from another platform
- Convenient file sharing
- Multifunctional scheduler
- Network drive
- Collaboration in the editor
- Integrated directory services
Employees can securely access work-related data from anywhere in the world, on any device. The service also makes it easy to share files with colleagues and external users.
Create document folders for specific groups and control access. This ensures that only users with the appropriate access rights can view, edit and delete documents in a folder.
NextCloud is a secure and convenient alternative to Google Drive, DropBox, Storagebox, based on open source technologies. Migration to NextCloud from other platforms is possible.
NextCloud can be used to transfer files of any size. Instead of attaching documents to an email, you can send a link to a file sharing service. This allows you to send large files and reduce the load on your email client.
NextCloud can be used as a handy scheduler. It includes calendar (WebCAL), contact and task list (DAVDroid), notes (NextCloud Notes). You can integrate mail, messenger and other plugins.
With internet access, you can easily connect to your NextCloud hosted files from any device. If you do not have enough space on the drive, you can request more resources. All data is encrypted so attackers can't access it.
Multiple users can work in Nextcloud at the same time. There is an analogue to Notepad for editing text documents. For more extensive work, you can add an editor plugin, such as the open-source Online Office.
You can connect directory services (e.g. AD, ALD Pro).
Collaboration Features
1. Sharing.
Share your files using the Nextcloud web interface. You can create, view, edit, delete and share documents. Access rights are set by the administrator.
2. Easy search by tags.
Add tags to files to make it easy to search for yourself and other users. A tag filter is available to sort documents by tags.
3. Comments.
You can add your comments to any file or folder. All users with access to these folders or files will be able to read them.
4. Visibility.
All shared folders have a special icon. Shared documents have a chain icon.
5. Filtering.
Convenient filters for quick and easy sorting of your documents. You can filter by favourites, shared, unshared, and other files.
NextCloud file sharing plans
NXC 1TB
1TB disc sizeEasy scaling
Web interface
Unlimited traffic
Number of users ∞
Daily backup
Concurrent sessions 50
Technical support 24/7
Location Turkey
Cost* 21 $ per month
NXC 5TB
5TB disc size
Easy scaling
Web interface
Unlimited traffic
Number of users ∞
Daily backup
Concurrent sessions 100
Technical support 24/7
Location Turkey
Cost* 68 $ per month
NXC 10TB
10TB disc size
Easy scaling
Web interface
Unlimited traffic
Number of users ∞
Daily backup
Concurrent sessions 200
Technical support 24/7
Location Turkey
Cost* 131.5 $ per month
NXC 20TB
20TB disc sizeEasy scaling
Web interface
Unlimited traffic
Number of users ∞
Daily backup
Concurrent sessions 400
Technical support 24/7
Location Turkey
Cost* 253,53 $ per month
*Price excludes VAT and is valid for one year's subscription.
NextCloud features
- Access from any device
You can access your files through a simple and straightforward web interface, with a desktop client, and from your mobile phone.
- Share documents
Create shared folders for departments and workgroups with flexible access settings. Colleagues can share documents in real time. The number of users is unlimited.
- Provide access via links
Share files using internal or public links. Public links are great for sharing files with external users. Access settings and user rights can be changed.
- Integrate with other file systems
Access your data stored in popular cloud services (Amazon, Google and Dropbox) and enterprise file storage solutions using NFS, FTP, SFTP, WebDAV and more.
- Don't worry about security
Designed with information security compliance in mind, the solution provides extensive options for data encryption policies, integrated access control, password management, ransomware protection, user activity auditing and more.
- Manage workflow
Control and manage the flow of information between users on or between servers. Rules-based file tagging allows you to restrict access, transform, delete or retain data in accordance with regulatory and business requirements.
How does NextCloud work?
Compare with Google Drive, Office 365, Hetzner Storage Share, and Dropbox
| Solution | Google Drive | Hetzner Storage Share | Dropbox Business | ||
|---|---|---|---|---|---|
| Cost | from 3 $ | from 0 $ | Included in the cost of MS Office 365 licence | from 7 $ | from 10 $ |
| Data control | the client | Third party | Third party | Third party | Third party |
| Unlimited resource | yes | yes | yes | up to 1Tb | Resources are limited by the tariff plan |
| Desktop client support | Windows, Linux, MacOS | Windows, MacOS | Windows, MacOS | Windows, MacOS | Windows, Linux, MacOS |
| Mobile client support | Android, iOS, Windows Mobile | Android, iOS | Android, iOS | Android, iOS | Android, iOS |
| Backup | yes | no | no | yes | no |
| Data versioning | yes | Limited | Limited | Limited | Limited |
| Recovering deleted files | yes (14 days) | no | no | no | yes (90 days) |
| Files access control | yes | no | no | no | no |
| Protocols | NFS, (S)FTP, WebDAV, SWIFT, access to S3, Dropbox, Google files | Limited WebDAV | no | FTP FTPS SFTP SCP HTTPS WebDAV | Limited WebDAV, FTP |
| Support for external cloud | yes | yes | yes | yes | yes |
| External links | yes | yes | yes | yes | yes |
Cloud4U VS. popular file storage service
| Nextcloud | Popular file storage for business |
|---|---|
| Sending data by email or using public SaaS file sharing solutions does not provide sufficient protection for confidential data. Storing sensitive data in a reliable cloud means that you do not lose control over it. Cloud4U offers the service of storing personal data in a certified cloud in compliance with regulations. Your customers and regulators can be assured of compliance. Cloud4U specialists take care of the installation and configuration of NextCloud. | Most consumer storage for personal use, such as Dropbox, Google Disk, Hetzner Storage Share, Office 365, are designed without regard to privacy and security practices, mixing consumer and business data distributed in data centres around the world. Your data can potentially be processed by cloud providers covered by the CLOUD Act, which means your business data can be disclosed by order of the US court system without your consent. Instead of trying to work around the restrictions, Cloud4U offers a solution that gives you full control over the location and access to your data. |
FAQ
NextCloud — is open source server software designed to create and manage cloud storage. It allows users to deploy their own cloud solutions on personal or remote servers, providing complete control over data and its security.
NextCloud offers functionality similar to popular cloud services such as Dropbox and Google Drive, but with customization and expansion through the integration of additional apps. The platform supports file synchronization between different devices, as well as collaboration features, including task, calendar and contact management.
Data security is ensured through encryption at the client and server levels, as well as the ability to configure file access rights. With its open architecture and extensive application ecosystem, NextCloud is a flexible solution for organizations looking to streamline storage and data sharing.
The system requirements for installing NextCloud include:
- Operating system: Linux (Ubuntu 20.04+, Debian 10+, CentOS 7+).
- Processor: 64-bit processor with a minimum of 2 cores (4 cores recommended for heavy loads).
- RAM: minimum of 128 MB, 512 MB or more recommended, depending on the number of users and data volume.
- Disk: minimum of 30 GB of free disk space; SSD recommended for better performance.
- Web server: Apache (with mod_php) or Nginx (with php-fpm).
- Database: MySQL (5.7+), MariaDB (10.2+), PostgreSQL, or Oracle.
- PHP: version 7.4 or higher with required modules (e.g.,
gd,mbstring,curl,xml).
These requirements may vary depending on the specific use case and server load.
To ensure data security in NextCloud, the following measures can be implemented:
- Data Encryption: use AES-256 encryption to protect file contents on the server. This encryption is activated in the NextCloud settings and requires users to keep their passwords for accessing encrypted data.
- SSL/TLS: configure SSL certificates to secure data transmission between the client and the server, preventing information interception.
- Two-Factor Authentication (2FA): enable 2FA using TOTP or U2F for additional protection of user accounts.
- Access Control: set permissions for file and folder access using user groups and ACL (Access Control Lists) to restrict access to sensitive information.
- Monitoring and Logging: enable built-in monitoring tools and integrate with Security Information and Event Management (SIEM) systems to track suspicious activity.
- Attack Prevention: implement mechanisms against brute force attacks, rate limiting, and Content Security Policies (CSP) to prevent unauthorized access.
These measures will help create a multi-layered data protection strategy in NextCloud, minimizing leak risks and ensuring information confidentiality.
Yes, NextCloud can be integrated with other applications. Thanks to its open architecture and API support, users can add over 200 additional applications from the NextCloud app store, allowing for extended platform functionality.
Integrations include online office suites such as ONLYOFFICE and Collabora Online, as well as project management tools and video conferencing solutions. Additionally, NextCloud supports synchronization with external services via the WebDAV protocol and integration with user management systems like Active Directory.
To synchronize files between devices using NextCloud, follow these steps:
- Install the client: download and install the NextCloud client for your operating system (Windows, macOS, Linux) or mobile device (Android, iOS).
- Set up the connection:
- launch the application and enter the URL of your NextCloud server (specifying the http or https protocol).
- enter your credentials (username and password) for authentication.
- Select folders for synchronization:
- after authentication, choose the folders on the server that you want to sync with the local device.
- specify the local folder where files from the cloud will be downloaded and from where files will be uploaded to the cloud.
- Automatic synchronization: all changes in the selected folders will automatically sync between devices when an internet connection is available.
- Using WebDAV (optional): if you cannot install the client, you can connect NextCloud as a network drive via the WebDAV protocol using suitable tools or built-in features of your operating system.
These steps will ensure effective file synchronization across all your devices using NextCloud.
The cost of NextCloud depends on the chosen plan and the number of users. For the enterprise version, prices start at 20 € per user per year for the basic plan (with a minimum of 100 users) and can reach up to 195 € per user per year for the premium plan.
For individual users, the Nextcloud One plan is available, costing 15 € per month per user with an annual subscription, including 500 GB of cloud storage.
Additional features and services may incur extra costs, so it is recommended to visit the official website for precise information on pricing and options.
To obtain technical support for NextCloud, you can use the following methods:
- Support Form: all users can contact support through the Live Support form on the official NextCloud website. Responses are typically provided within 48 hours.
- Community: for assistance from other users, you can utilize the NextCloud forum, where participants share experiences and solve problems together.
- Enterprise Support: paid support plans are available for organizations, including priority service with guaranteed response times ranging from 1 hour to 24 hours depending on the chosen plan.
- Documentation: the official NextCloud documentation contains useful guides and information on system setup and operation.
Yes, in NextCloud, shared folders can be created for users. Administrators can configure access to folders by granting permissions to individual users or groups. To do this, it is necessary to select the desired folder, go to the sharing settings, and specify who is granted access, as well as define the level of rights (for example, edit or read-only access).
Additionally, NextCloud supports federated sharing, allowing folders to be shared between different NextCloud servers.
Yes, NextCloud supports file change notifications. Users can be notified of various actions, such as editing, renaming, moving, or deleting files and folders. These notifications can come both in the form of push notifications and by e-mail. However, users also have the ability to customize and disable some notifications as they see fit
Yes, NextCloud supports use on mobile devices. Apps are available for Android and iOS platforms, allowing users to manage files, upload them to the server, synchronize data, and share it with others.
The apps offer features such as automatic photo uploads, offline mode, and support for multiple accounts. Android requires version 7.0 and above, while iOS requires version 15.0 or newer.
